Human Resources Coordinator

Job details:

Department: human-resources

Location: Hamilton, NY

GENERAL PURPOSE OF THE POSITION:

The Human Resources Coordinator is responsible for performing HR-related duties on a professional level. This position carries out responsibilities in the following functional areas: staffing, benefits administration, employee relations, training, safety, policy implementation, and employment law compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

RECRUITING

  • Responsible for staffing of open positions by:  meeting with manager at the outset to learn about position & desired candidate, placing employment ads, screening resumes, performing initial phone interviews, making recommendations re applicants to hiring manager, scheduling & participating in interviews, drafting offer letters, performing reference & background checks, & drafting acceptance letters.
  • Internal posting of open positions. Schedule internal interviews.
  • Response letters to external applicants not selected.
  • Maintain metrics on recruiting venues for effectiveness for each position.
  • Maintain applicant files.

ONBOARDING

  • Meet with new employees to complete paperwork, review handbook & review benefits, give safety tour of building.
  • Process new employee paperwork.
  • Work with manager to ensure employee workspace is set up.
  • Set up personnel files.

EMPLOYEE HANDBOOK

  • Update employee handbooks as requested.
  • Provide recommendations for handbook updates based on changes in employment law.
  • Responsible for securing signed receipt pages from all employees.

BENEFITS ADMINISTRATION

  • Process benefit enrollments, changes & terminations with the appropriate carriers.
  • Responsible for all associated paperwork including COBRA.
  • Audit monthly benefit statements.
  • Wellness initiatives.
  • Handle NYS disability benefits’ claims.
  • Work with HR Manager in filing and handling Worker’s Compensation claims.

FMLA

  • Handle & process all FMLA leave requests and leaves.
  • Ensure all relevant paperwork is completed, processed & maintained.

PAID FAMILY LEAVE

  • Process PFL claims.

EMPLOYEE SEPARATIONS

  • Process exiting employee paperwork including separation letters, internal checklists.
  • Conduct exit interviews. Advise HR Manager of suggested changes resulting from exit interviews.

PERFORMANCE EVALUATIONS

  • Facilitate & participate in annual evaluation process.
  • Follow up with managers to ensure completion of 30 & 90 day new hire/transfer evaluations.

ADMINISTRATIVE

  • Process internal transfers – ensure completion of final evaluation in old position & 30 & 90 day evaluations in new position, ensure employee workspace is set up.
  • Maintain personnel files.
  • Maintain I-9 files. Perform I-9 audits, as needed.
  • Write & update job descriptions as needed.
  • Draft monthly Newsletter.
  • Draft & conduct biannual Road Staff survey of Scheduling.
  • Participate in Annual Kick Off Meeting. Assist in preparing the HR segments of the meeting.

SAFETY

  • Conduct & facilitate safety training.
  • Safety committee participation and safety initiatives.

SKILLS AND ABILITLIES REQUIRED:

  • Strong communication skills, particularly business writing, verbal, phone & email; good presentation skills.
  • Ability to participate in group meetings.
  • Strong interpersonal skills. Ability to develop, foster & maintain positive relationships in order to further business objectives.
  • Outstanding time management, organizational & administrative skills.
  • Strong ability to prioritize & multi-task.
  • Self-motivated, self-starter.
  • Detail oriented.

EDUCATION & EXPERIENCE REQUIRED:

  • A minimum of a bachelor’s degree.
  • Two to five years’ experience in Human Resources.
  • HR Certification a plus.

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